Mailbox restrictions

Choose inclusion and exclusion expressions to set which mailboxes and folders are archived

   Mailboxes

Mailbox

This list allows the configuration of mailbox matching expressions. When an expression matches it will perform the action specified for the expression. The expression type shows the type of expression the matching engine will use for the entered expression. Mailboxes that match Include items will be included when the importer is importing email from the chosen source. Mailboxes that match Exclude items will not be included when the importer is importing email from the chosen source.

Expression types:

sub

Case insensitive substring

Specify as

simply "match" or "sub(match)"

Example

sub(mail) matches the phrase "Hexamail produces server software"

SUB

Case sensitive substring

Specify as

"SUB(match)"

Example

SUB(mail) does not match the phrase "HexaMail produces server software"

cmp

Case insensitive exact match

Specify as

"cmp(match)"

Example

cmp(mail) matches ONLY the entire exact string "mAil"

CMP

Case sensitive exact match

Specify as

"CMP(match)"

Example

CMP(mail) matches ONLY the entire exact string "mail"

word

Case insensitive word match

Specify as

" match " or "word(match)"

Example

word(mail) does not match the phrase "Hexamail produces server software" but does match the phrase "Hexamail produces mail server software"

WORD

Case sensitive word match

Specify as

"WORD(match)"

Example

WORD(Mail) does not match the phrase "Hexamail produces mail server software" but does match the phrase "Mail server software produced by Hexamail"

wild

Case insensitive wild match

Specify as

"*m?tch*" or "wild(*m?tch*)" (? - single character match, * - multiple character match)

Example

Example wild(*v?agra*) matches the phrase "Hexamail does not ship v1agra"

Note

the * wrappers round wildcard expressions, you can also do wild(Start*) to match the phrase "Start of the content" but not match "the content starts here"

WILD

Case sensitive wild match

Specify as

"WILD(m?tch)"

Example

WILD(*v?agra*) does not match the phrase "Hexamail does not ship V1agra"

Note

the * wrappers round wildcard expressions, you can also do WILD(*End) to match the phrase "The content End" but not match "the content ends here"

reg

Regular expression

Specify as

"reg(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

REG

Case sensitive regular expression

Specify as

"REG(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

BOOL

Boolean expression

Specify as

"BOOL(expression)"

Example

BOOL(wild(*viagra*) AND wild(*ph?rm?cy*) must match both wild matches to be considered an overall match. Brackets may be used.

Note

Brackets allow nested clauses in a BOOL expression

Add #NN to any weighting expression to multiple the weight by the number NN

Icon key:

 - If matched these expressions include the email

 - If matched these expressions exclude the email

Column Headings:(Click the heading to sort by the column)

Expression

The expression

Action

Action the expression has

Type

Type of expression

Buttons:(Underneath control)

Add

Add a mailbox match expression

Edit

Edit the mailbox match expression

Delete

Delete the selected expression(s)

Import

Import expressions from a file using the current action

Export

Export the selected expressions to a file

Context Menu:(Right click selected items)

Edit:

Edit the mailbox match expression

Change to:

Change the expression action

-->

Include:

Set the expression to Include

Exclude:

Set the expression to Exclude

Enable:

Enable the selected expression(s)

Disable:

Disable the selected expression(s)

Delete:

Delete the selected expression(s)

Example:*@domain.local,*Mark*,*.Smith@*

   Folders

Folders

This list allows the configuration of sender matching expressions. When an expression matches it will perform the action specified for the expression. The expression type shows the type of expression the expression matching engine will use for the entered expression. The default is a case-insensitive substring match. Under Exchange 2007 onwards folders should be of the form Archive, or Archive/ Exchange 2007 onwards do not support wildcards within foldernames, only to specify including all subfolders. Exchange 2007 onwards also does not support substring matches so any substring matches will be considered as exact matches You need to add Archive and Archive/ to specify including the folder Archive and all those below it.

Expression types:

sub

Case insensitive substring

Specify as

simply "match" or "sub(match)"

Example

sub(mail) matches the phrase "Hexamail produces server software"

SUB

Case sensitive substring

Specify as

"SUB(match)"

Example

SUB(mail) does not match the phrase "HexaMail produces server software"

cmp

Case insensitive exact match

Specify as

"cmp(match)"

Example

cmp(mail) matches ONLY the entire exact string "mAil"

CMP

Case sensitive exact match

Specify as

"CMP(match)"

Example

CMP(mail) matches ONLY the entire exact string "mail"

word

Case insensitive word match

Specify as

" match " or "word(match)"

Example

word(mail) does not match the phrase "Hexamail produces server software" but does match the phrase "Hexamail produces mail server software"

WORD

Case sensitive word match

Specify as

"WORD(match)"

Example

WORD(Mail) does not match the phrase "Hexamail produces mail server software" but does match the phrase "Mail server software produced by Hexamail"

wild

Case insensitive wild match

Specify as

"*m?tch*" or "wild(*m?tch*)" (? - single character match, * - multiple character match)

Example

Example wild(*v?agra*) matches the phrase "Hexamail does not ship v1agra"

Note

the * wrappers round wildcard expressions, you can also do wild(Start*) to match the phrase "Start of the content" but not match "the content starts here"

WILD

Case sensitive wild match

Specify as

"WILD(m?tch)"

Example

WILD(*v?agra*) does not match the phrase "Hexamail does not ship V1agra"

Note

the * wrappers round wildcard expressions, you can also do WILD(*End) to match the phrase "The content End" but not match "the content ends here"

reg

Regular expression

Specify as

"reg(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

REG

Case sensitive regular expression

Specify as

"REG(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

BOOL

Boolean expression

Specify as

"BOOL(expression)"

Example

BOOL(wild(*viagra*) AND wild(*ph?rm?cy*) must match both wild matches to be considered an overall match. Brackets may be used.

Note

Brackets allow nested clauses in a BOOL expression

Add #NN to any weighting expression to multiple the weight by the number NN

Icon key:

 - If matched these expressions include the email

 - If matched these expressions exclude the email

Column Headings:(Click the heading to sort by the column)

Expression

The expression

Action

Action the expression has

Type

Type of expression

Buttons:(Underneath control)

Add

Add an expression

Edit

Edit the selected expression

Delete

Delete the selected expression(s)

Import

Import expressions from a file using the current action

Export

Export the selected expressions to a file

Context Menu:(Right click selected items)

Edit:

Edit the selected expression

Change to:

Change the expression action

-->

Include:

Set the expression to Include

Exclude:

Set the expression to Exclude

Enable:

Enable the selected expression(s)

Disable:

Disable the selected expression(s)

Delete:

Delete the selected expression(s)

Example:Archive,Inbox and for Exchange 2007 onwards: DeletedItems,Inbox,Archive,Inbox/